One Year Plan - Professional Package

Package details:

• Number of users: 5 (+1 administrator user) - can be extended by 5 users each
• Number of documents: 5000 - can be extended by 5000 documents each
• Maximum file upload limit: 50 Mb
• Encrypted storage size: 2 TB (can be extended)
• Number of file attachments related to one document or document version: unlimited
• Supported languages: English, German, Spanish, French, Italian
   
• Private database
• Fail-safe data storage (RAID 5)
• Secure Internet connection
• Strong document encryption (AES 256 bit)
• Daily database backup
• Mobile Authenticator
• Two-Factor Authentication (TOTP Hardware Token)
• Database replication

Document management functions:

• Document archiving
• Version management
• Interlinking documents
• Document history
• Document search by any data
• Sending documents via e-mails
• Bulk upload and archiving of documents
• Documents approval by multiple users

File sharing and collaboration:

• Sending files via links
• Encrypted file sending (up to 50 documents with unlimited file attachments)
• Set expiration date for links
• Recall of shared links

Other highlighted functions:

• Dashboard
• Document statistics
• Support of any file format
• Possibility to add custom fields
• Partner management with import function
• Custom categories and types
• Custom parameterized category and project access rights
• Day-off management
• User activity log
• Employee substitution management

Supported platforms:

• Smartphone (iOS, Android, Windows Phone)
• Tablet
• PC (Windows, Mac OS, Linux)

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1. AUTHENTICATION

YOUR SECURITY TOKEN GUARANTEES that only you and your colleagues in possession of the token can access your documents.
In case of ordering our professional package, we deliver security HW tokens together with all our services. These security tokens are usually the size of a key holder and they generate unique login codes for you in every 30 seconds. Once you activate the security tokens delivered to you after placing your order, you can be assured that nobody else will have access to your documents, except for those persons to whom you provided access and a security token. In case of the token being lost or broken, we provide new HW tokens for a delivery fee.

2. NETWORK SECURITY

NOBODY CAN TRACK THE DOCUMENTS YOU UPLOAD OR DOWNLOAD
All DocuBank service can be restrictedly accessed through HTTPS protocols. This means that a Transport Layer Security (TLS) protocol based secured data channel is established between +Docubank server and your computer after successful authentication. All document uploads and downloads happen through this encrypted channel. Even when unauthorized persons monitor your internet traffic, they will not get access to the sent data or documents.

3. ENCRYPTED STORAGE

WE STORE YOUR DOCUMENTS USING AES 256 ENCRYPTION
We set up an own database for you where we store your documents using AES 256 encryption. This means that even those persons who have access to server hard drives by duty or legal right - such as server operators, system administrators or authorities - can not get an insight into your documents.
AES became effective as a federal government standard on May 26, 2002 after approval by the Secretary of Commerce. AES is included in the ISO/IEC 18033-3 standard. AES is available in many different encryption packages, and is the first publicly accessible and open cipher approved by the National Security Agency (NSA) for top secret information when used in an NSA approved cryptographic module.

4. OPERATION SECURITY

RAID 6 AND DAILY SECURITY BACKUP - STORAGE ON MULTIPLE SERVERS
Operation security is very important for us. We exquisitely make sure that you will be able to access our services 24/7 and to have your documents at the highest security. Therefore we apply RAID 6 redundant data storage, which guarantees the possibility to replace any broken spare parts in the hard drives storing your database without causing any operational downtime. Daily security backup and our backup strategy together allow restoring your earlier database should you request it so.  
We build the databases of our clients with professional package on server farms established on different physical locations, which guarantees the highest operation security to our clients.

WE RECOMMEND our Starter package to:

• Consultants (business advising, tender advising, quality advising, etc.) – to store and manage the most important documents of their clients and projects
• Lawyers – to store and manage documents related to their cases and trials
• Real estate agents – to store and manage the most important documents of their clients
• Sole proprietors - to store and manage documents related to their business
• Small enterprises with a single managing director (services, etc.) – to store and manage all business documentation (contracts, incoming invoices, proposals, orders, etc.) in the cloud
• Private persons to store and manage sensitive documents

WE RECOMMEND our Basic Package to:

• Startup companies - to store and manage all business documentation (contracts, incoming invoices, proposals, orders, etc.) in the cloud 
• Law firms - to store and manage documents related to their cases and trials
• Accounting firms – to store and manage the most important documents of their clients (articles of incorporation, specimen signature forms, documents related to different accounts, etc.) –  together with client access if needed
• Consulting firms (business advising, tender advising, quality advising, etc.) - to store and manage the most important documents of their clients and projects – together with client access if needed
• Medical and dental practices – to store and manage the most important documents of their patients (evidences, prescriptions by other doctors, X-ray images, etc.) – together with client access if needed
• Smaller research groups – to support cooperative work

WE RECOMMEND our Professional Package to:

• Construction companies – to store and manage construction project documents (plans, records, licenses)
• Manufacturer companies, industrial suppliers - to store and manage documents related to business operations (orders, contracts, invoices, records, delivery notes, etc.)
• Delivery and logistics companies - to store and manage documents related to business operations (orders, contracts, invoices, etc.)
• Media companies - to store and manage documents related to business operations (orders, contracts, invoices, etc.)
• Research groups or consortiums working on international research projects – to support cooperative work
• Archival purposes – to store paper-based documents with archival purposes (hundreds of thousands of scanned and pre-processed documents can be stored)
• Companies who would like to realize the management of documents related to their business operations online, safely in the cloud